AORTIC LIVE Privacy Policy

Last Updated: 1 June 2026

We take the privacy of our website visitors, delegates and subscribers seriously. This Privacy Policy explains what personal data we collect through the AORTIC LIVE website, how we use it, how long we keep it, who we share it with, and your rights under applicable data protection law, including the UK GDPR and EU GDPR where applicable.

1. Who We Are

In this Privacy Policy, “we”, “us” and “our” means Scholars Clinical Ltd, the organiser of AORTIC LIVE London 2026.

Scholars Clinical Ltd is a private limited company registered in England and Wales under company number 15920960, with registered office at 8 Southfields Drive, Timperley, Altrincham, WA15 6DR, UK.

Scholars Clinical Ltd is the data controller for personal data collected through the AORTIC LIVE website.

For privacy enquiries, please contact: [email protected]

2. Personal Data We Collect

We collect personal data when you use the AORTIC LIVE website, register for the Event, complete checkout, access virtual content, subscribe to updates or contact us.

This may include:

title or prefix and name (first and last names);
contact information (email address and telephone number);
job title, profession or specialty;
institution or hospital;
country;
registration category;
billing name and address;
order and transaction information;
dietary requirements, allergies or accessibility information, where provided;
proof of status or supporting documentation, where required;
attendance, check-in, certificate and survey records;
virtual access, login and participation records;
website enquiry details;
previous symposium participation;
newsletter subscription and consent records;
technical information, such as IP address, device, browser, website usage, security and system information.

Payment card details are processed by payment providers and are not stored by Scholars Clinical Ltd.

If a third party registers on behalf of a delegate, we may receive the delegate’s personal data from that third party.

3. How We Use Personal Data

We use personal data to:

process and manage Event registration;
verify eligibility for registration categories, where required;
process payments and maintain financial records;
send registration confirmations and Event communications;
administer website accounts and provide access to LIVE Symposia TV or related virtual access systems;
record attendance and participation;
identify returning delegates and understand Event participation history;
issue Certificates of Attendance;
respond to enquiries;
operate, secure and improve the website;
analyse delegate numbers, participation trends and website usage to improve future events;
comply with legal, accounting and regulatory obligations;
send AORTIC LIVE and future event updates where consent has been given.

Some registration information is required so that we can process registration, provide Event access and issue Event communications. If required information is not provided, we may be unable to confirm registration or provide access to the Event.

4. Lawful Bases for Processing

We process personal data only where we have a lawful basis under applicable data protection law, including the UK GDPR and EU GDPR where applicable.

We rely on:

Contract – where processing is necessary to register you for the Event, provide Event access, process payment, manage attendance or issue certificates.

Legal obligation – where processing is necessary for accounting, tax, legal or regulatory requirements.

Legitimate interests – where processing is necessary for Event administration, website security, responding to enquiries, managing attendance, improving Event delivery, protecting our legal or operational interests, or preventing misuse of our systems.

Consent – where you choose to receive email updates, or where we process optional information that requires consent.

If you provide dietary requirements, allergy information or accessibility information that reveals health or other special category data, we will use it only to support your Event participation and related arrangements. Where this includes special category data, we rely on your explicit consent to process it for this purpose. You should only provide information that is relevant to your attendance.

5. Email Updates and Marketing

You may choose to receive AORTIC LIVE and future event updates.

The consent wording used on the website is:

I wish to receive AORTIC LIVE and future event updates and confirm that I have read and understood the Privacy Policy.

If you subscribe, we may send updates about AORTIC LIVE, programme announcements, registration updates, Event reminders, related educational activities and future events.

You can unsubscribe at any time using the unsubscribe link in our emails or by contacting [email protected].

Withdrawing consent will not affect Event communications that are necessary to administer your registration or participation.

6. Sharing Personal Data

We do not sell personal data.

We may share personal data with trusted service providers who help us operate the website, process registrations and payments, manage communications, provide virtual access and deliver the Event.

These may include:

website hosting and technical support providers;
registration and checkout providers;
payment processors;
email and communication providers;
virtual access or livestream providers;
survey, certificate or attendance administration providers;
professional advisers where required.

We may also share personal data where required by law or where necessary to protect legal rights, safety or security.

7. International Transfers

Some service providers may process or store personal data outside the UK or European Economic Area.

Where this happens, we will take reasonable steps to ensure that appropriate safeguards are in place so that personal data remains protected in accordance with applicable data protection law.

8. How Long We Keep Personal Data

We keep personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy.

Typical retention periods are:

registration, attendance and certificate records: up to 6 years after the Event;
accounting and payment records: up to 6 years, or longer where legally required;
proof of status or verification documents: usually up to 12 months after the Event;
website enquiries: usually up to 24 months;
email marketing records: until you unsubscribe or withdraw consent, unless we need to keep a limited suppression record to respect your opt-out.

We may keep data for longer where required by law or where necessary to deal with disputes, legal claims or regulatory matters.

9. Your Rights

Under applicable data protection law, you may have the right to:

access your personal data;
correct inaccurate personal data;
request deletion of personal data;
restrict how we use your data;
object to certain processing;
request data portability;
withdraw consent where we rely on consent.

You have the right to object to processing based on legitimate interests and to object to direct marketing at any time.

To exercise your rights, contact: [email protected].

We may need to verify your identity before responding.

10. Cookies

The AORTIC LIVE website uses cookies and similar technologies to operate the website and support registration, checkout, login, security and user experience.

Non-essential cookies will only be used where required consent has been obtained.

More information is available in our Cookie Policy.

11. Complaints

Please contact us first if you have questions or concerns about how we use personal data: [email protected]

You also have the right to complain to the Information Commissioner’s Office, the UK data protection regulator: www.ico.org.uk

If EU GDPR applies to you, you may also have the right to contact your local data protection authority.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

The latest version will be published on the AORTIC LIVE website with the updated date shown above.